Free RBT Supervision Requirements Tracker in Excel. Record hours, calculate supervision percentages, and organize client data easily. Download your template and stay compliant with BACB supervision standards every month.
RBT Supervision Requirements
1. Minimum Supervision Percentage
RBTs must receive at least 5% of their monthly ABA service hours in supervision. Example: 80 hours of service → 4 hours of supervision.
2. Monthly Contact Frequency
At least two real-time, face-to-face contacts every month. One must include direct observation of client work.
3. Supervision Session Formats
Supervision may be individual, group, or live observation (remote video allowed if interactive).
4. Documentation Requirements
Keep accurate logs of service hours and supervision minutes, noting date, duration, and observation status.
5. Supervisor Qualifications
Supervisors must be BCBA, BCaBA, or BCBA-D with active certification and 8-hour supervision training.
6. Record Retention
Maintain supervision and service records for at least 7 years (or longer if required by employer or funder).
7. Supervision Delivery Rules
Spread supervision sessions across the month — don’t stack them in one day — and provide real-time feedback.
8. Ethics & Compliance
RBTs may practice only under active supervision. If supervision ends, work must pause until reassigned.
RBT Supervision Tracker
Mobile-first, vertical tool to log ABA service hours & supervision contacts, compute BACB monthly compliance, sortable per-client breakdown, and export to Excel/CSV.
RBT Supervision Requirements — quick reference
At-a-glance:
- Minimum supervision: At least 5% of hours providing behavior-analytic services per calendar month.
- Real-time contacts: At least two real-time contacts per month; at least one should be individual (1:1).
- Direct observation: At least one supervision/month must include direct observation of the RBT working with a client.
- Documentation: Record dates, durations, format, and observation flags; export backups for audits.
Quick guide below — start by logging service and supervision sessions, then pick a month and compute.
Quick guide — how to use
- Log Service Sessions: Add date and session hours for each client-facing ABA session.
- Log Supervision Contacts: Add each supervision contact — include client if supervision relates to a client (optional but enables per-client breakdown).
- Pick a month and Compute: Choose any date inside the calendar month to compute totals and per-client breakdown.
- Export & Archive: Export .xlsx (includes per-client sheets) or CSV and store securely for audits.
Tip: use Load demo data to try the tool immediately (demo only, local).
Add ABA Service Session
Log client-facing service sessions — totals feed supervision % calculation.
| Date | Client | Hours | Notes |
|---|
Add Supervision Session
Record supervision contacts — include the client name if the supervision relates to a particular client (optional).
| Date | Duration | Format | Type | Client | Observed |
|---|
Monthly Summary & Compliance Check
Pick any date in the target calendar month, then compute totals and per-client breakdown.
Per-client monthly breakdown
Data stays in your browser unless exported. Export monthly backups for audits (recommended retention per employer/BACB).
Frequently Asked — RBT Supervision
What is the minimum supervision amount for RBTs?
RBTs must receive at least 5% of hours spent providing behavior-analytic services per calendar month in supervision. This tracker computes that automatically.
How many real-time contacts are required?
There must be at least two real-time, face-to-face contacts per month (remote live contacts count as real-time). At least one should be individual. At least one session must include direct observation.
How long should I keep the records?
Keep supervision & service records for audits. BACB guidance commonly suggests retention (for example, 7 years). Export and archive externally for long-term storage.
Can this tracker replace official employer records?
This client-side tracker helps you track and export accurate logs. For formal audits, confirm requirements with your employer/BACB and keep external backups.